Staff
Meeting
January
30, 2015
Place: Tuttle
Attendance: Brandon, Tula, Jeremy, Rosa, Nadine, Wendy, Lori,
Brittany, and Courtnie
Notes:
1)
Next month and March’s meeting will be on
different days. The administration have moved the managers meeting to a Friday.
2)
Training
a)
NEO? Looks
like everyone but Lori does not need to take the new onboarding (NEO)training courses.
b)
Give ‘em
a Pickle - if you have not taken this quick training video guide, please do
so. It is going away soon. So please do so sometime this week when you are off
the desk this week or let Tula or Brandon know that you need to take it so you
may be scheduled time off the desk to take it.
c)
Defensive
Driving - this needs to be done every 3 years, either with the city or on
your own. Either way, the city needs a copy of the certificate on record. If
you have not already registered, please do so now so that it can get approved.
i.
Questions
asked:
Rosa – How do
we find out how many hours of training do we have so far?
Answer: To see how many hours you have
go to the training portal and it will list your formal hours. If you had
informal training (ex. someone came and personal trained you on serials or
other procedures, etc.), let Brandon know.
3)
Customer
Service Minute
a)
Appropriate
Computer Use – Do not get on Facebook of social media site while on duty.
If you are looking at the internet or on the computer, are you able to justify
the use of it? Remember you can use the time to become familiar about databases
on the HPL websites. When you are on break or lunch then you are free to browse
the internet at your leisure.
b)
Appropriate
Dress – Capri pants are fine but it’s based on material. If it is yoga or
sweat pants material, then leave it at home. Remember that the dress code that is currently
in affect was established in the 80s and hasn’t been rewritten since, but will
be revised over the next year possibly. If you are doing programming or
storytime, you may want to wear something you can move around in. If you know
we will be shifting and moving books all day, then jeans may be appropriate.
Keep in mind that you want to wear something that will separate you as a staff
member from other patrons. You want to be taken seriously and not have them
look at you as if you have no authority which you all do.
4)
Nuts and Bolts
a)
Special
Projects
i)
Reshelving
Tuttle - Next Friday we will start
to reshelve the entire adult nonfiction portion of Tuttle. We will try to put
the nonfiction into the first half of the rows before the YA split and after
the split will contain the CLASSICS and the Biographies, which will also be
separated by Juvenile and adult.
ii) Displays - Nadine has agreed to take
over the displays at Tuttle; while Rosa and Tula continue to handle the
displays at PLE. Remember that the displays need to be clean and clutter free.
Look out for ads that were left by outside sources or vendors. Definitely no
signs for personal businesses or want ads. If you have any questions about
posting a sign for an outsider ask Brandon or Tula.
iii) Cleaning up workrooms - Tula
is starting to rearrange the PLE workroom and preparing it possibly for it to
become a HUB location. When PLE is completed, Tula wants to start working on
Tuttle’s backroom and closets. Brandon has talked with Pedro about Tuttle
possibly becoming a HUB but only once Sharita’s position gets filled.
iv) Programming - Tuttle has been asked about
starting an ASZ; possibly starting back a movie day. It was originally
on a Thursday night but we may try it on a Saturday just to see if it can
become a more active family activity. Graduation Game Plan for the
Spring, has been brought back up again. It was held in the Fall at both
locations. It was considered a success at PLE while Tuttle didn’t have anyone
attend. It may be considered to keep the same schedule setup for PLE the way it
was for the Fall but change TUTs up for the Spring.
v) Ideas - If anyone has any ideas on
programs that can be used for Tuttle to help build up the storytime or ASZ
times, please let Brandon know. No idea will be turned away. And if the idea
isn’t possible for Tuttle it may be possible for PLE, so let him know.
b)
HEAR Plans
i)
Brandon has met with most of you and gone
over your HEAR plans; if not he will get to you in the next week or so to go
over that. The HEAR plan is to show you what is expected that way when the
review come no one is surprised. Previously, most of the staffs HEAR plan
consisted of a combined goal of shelf reading and shelving which should have
been 2 separate goals. Since both locations can’t actually shelve as much books
per day or hour that could acquire a 5; the focus will be on shelf reading,
which everyone can keep their same section for their shelf reading assignment.
If you do not have a shelf reading assignment, then please let Brandon know so
that he can assign you a section. Let him know what your current section is
anyway so that he can keep up with who does what.
ii) Applications – not everything that is
wrong with the application has to be counted wrong. Brandon is only looking for
the major details, like if the signature is missing or it is a duplicate
record. If the person forgot to check off yes or no on the voter’s registration
app, then it isn’t a big deal.
c)
Outreach
i)
Nadine went out and conducted an outreach at
Hester House. She signed up 13 people for library cards.
We need to be
on the lookout for more outreach opportunities. Sharita’s position is looking
at possibly being turned into a children’s focused position, so that person
will be needing to do outreach for schools and community centers. Remember,
just going to a place to hand them flyers is considered outreach, even if it is
just for a couple of minutes. It doesn’t have to be a long drawn out event.
