Staff meeting notes for 7/2/2015 (June meeting)
Due to staffing issues, holiday closures, various training
sessions, and the ALA conference, it was not practical to have our usual
meeting the Friday after the Manager’s meeting this month. Instead we used a different format. The staff meeting was held in two parts, the
first part was held at PLE at 9:30 with Ashley McGill, Jeremy George, and
Brittany Moore attending and was led by Brandon Pope. The second half was held at 11:15 at TUT with
Neisha Brewster, Wendy DeWalt, and Nadine Arrington attending and was also led
by Brandon Pope. The same agenda was
held at each meeting and care was taken to give the same information. Tula Gorden, Rosa Fernandez, and Courtnie
Penson will have access to the notes and I will talk with them in detail when I
return from vacation.
I.
PCAP
Brandon Poe attended training on
Administrative Policy 3-7: Positive Correction Action Program. He went over their NEO power point
presentation with the staff and discussed how it was different From the last
system we used with employees. He also explained why the change was made.
II.
Announcements from the manager’s meeting
Brandon went over his notes from the manager’s meeting on June 19th.
A.
Staff was told about the new Public Services
Cluster in HR and was shown the new org chart.
B.
Tomika Price has left the system and Leroy
Robinson is managing her branch until a replacement hire is found.
C.
The new Youth Services Advocate has been hired
and will be having a meeting with the Youth Staff from each branch. Ashley McGill and Neisha Brewster will be
attending this meeting and will share what they learn at the next staff
meeting.
D.
HMRC got a $3000 grant from the National
Endowment for the Humanities to support a Latino exhibit.
E.
Michelle Gorman has a new Executive
Assistant. Her name is Leah Frasier and
she will be starting next week.
F.
The library has a new Assistant Director of
Digital Strategies. His name is Ricardo
“Rick” Paralis and he was mentioned in an email from Dr. Lawson dated June 10th. He has already started working for HPL.
G.
The Solicitation Policy was gone over and staff
were again told that with certain rare exceptions, people were not allowed to
sell stuff in the library or on our property.
Exceptions would be determined with assistance from Roosevelt Weeks’
office.
H.
The Phones have all been updated for all public
lines. The message should be appropriate
for the general greeting, the closed greeting, the busy greeting, the
alternative greeting, and the holiday greeting.
Furthermore, the phones at both locations have been set to an
alternative greeting telling people about the closures on the 3rd
and 4th.
I.
Staff was reminded to keep detailed records of
when Johnson Control is called with an AC problem. This has not been an issue in the past few
months for the branch.
J.
Disaster Preparedness guides and the Emergency
Preparedness Brochure were shown and everyone should know where to get them if
they do not already have one.
Additionally, the Red Emergency Binders were shown to staff again and
staff was alerted that material would be updated within the binder by the
SPACES group.
K.
The way the library closures on the 4th
were going to be reported in KRONOS was again gone over with staff to make
certain that everyone understood what was going on.
L.
The Recommended Label design for the new holds
system was shown to the staff
III.
Brandon’s
Schedule was gone over with the staff to make sure they all knew he would be
out of touch from this evening until he retunes to work on July 13.
IV.
Dr. Lawson’s email from June 26th
about the Charleston SC shooting was gone over and all staff was made aware of
how they could sign the card and/or contribute if they wished to do so.
V.
Jeremy and Neisha went to training on SIRSI last
week. The staff was told to expect one
on one training with them about what they learned and that this would be a
regular expectation from them each quarter.
VI.
Suzy Benton’s email about the mandatory training
on LeanSix Sigma Yellow Belt Certification was explained. Staff is aware that the training is online,
mandatory, and needs to be completed by December 1st.
At the Tuttle meeting, Wendy DeWalt asked about the man who habitually smokes
outside the main doors and what we should do about it. Brandon referred to Dr. Lawson’s email from
7/23/2014. Staff are instructed to ask customers
to not smoke on library, or city, property.
However Staff are not encouraged to go out and confront people smoking
outside the building. SPACES is planning
on putting up signs and once that happens, enforcement of these rules might
change.
With no further questions, both meetings concluded.
