Staff Meeting Minutes 7/29/2016

Monthly Meeting Agenda 7/29/2016

        I.            Managers Meeting Notes

a.       New Positions opening at Blue Ridge soon. There will be a WIC Clinic in location.

b.      Language Access Plan

                                                               i.      We have an obligation under federal law to provide access to all patrons regardless of the language they speak.

                                                             ii.      The new Language Line allows us to receive immediate live translation for a nominal cost, including Spanish. Attempts should be made to use in staff personal first before moving to Language Line and the number is not to be shared with the public.

                                                            iii.      Bilingual staff will be asked to report on the frequency they use their second language at work and in what roles. (Outreaches, story times, programs, reference etc) If selected for an official bilingual position, you will be asked to take a proficiency test before you get bilingual pay.

c.       New Communication Guidelines

                                                               i.      All programs must be put into Evanced three months in advance with an end goal of working toward a 12 to 18 month calendar.

                                                             ii.      We will be losing the Crafts, Book Clubs, and Health and Fitness flyers but retaining the Computer Class flyers.

                                                            iii.      We will have Evergreen flyers that are available all year promoting library services such as our online databases, ebooks, and job labs.

                                                           iv.      Communications will promote three events a month per branch and the sooner we select the events the more promotion they can do. (Print, e-newsletter, social media)

d.      Youth Services Update

                                                               i.      Learning Link training is on August 12^th Youth Meeting. All Youth Services employees must attend. If you cannot attend we need to know now to make arrangements to schedule you for the next Manager’s Meeting.

                                                             ii.      End of Summer Reading is officially July 31^st. The bike will be selected on August 2^nd and we will be asked to send in our remaining prizes around the start of school. We can allow customers to redeem prizes up to that point but we will not be logging anymore books. However if someone insists they read the books before the July 31^st and just couldn’t log them we can make an exception but those will not go toward the bike.

e.      Digital Strategies Update

                                                               i.      Hotspots and Notebook checkouts are being piloted at select locations and are potentially coming to all locations.

                                                             ii.      It will be possible to request a hotspot for in house use for example, taking kids on a Pokemon Go! Tour of the neighborhood.

      II.            Branch Business

a.       Two New Hire Part Time CSC start 8/8/16 Eugene Rodriguez and Charneice Gayle. There is still one Part Time CSC to hire which is posted now. Brittany and Yadira's will report to work at their new branches on 8/13/2016

b.       Brandon’s position for Librarian III is now posted and its close date is 8/6/2016. So hopefully we will have that position filled soon.

c.       We will no longer be allowed to do homework at work unless we are on one of our two fifteen minute breaks or our lunch. This includes when we are on the desk or times we have finished shelving or other tasks.

                                                               i.      I will be working with the new manager or assistant manager to share tasks that will cut down on the boredom, develop staff skills and make best use of our time. 

d.      Back to school is approaching and we will be taking a more proactive approach to After School Zone. We will still strive to give children the opportunity to follow rules but we will no longer tolerate fake fighting either inside the library or in the parking lot as it has led to too many actual fights. Similarly we will send students home for cursing, excessive noise, or running in and out of the building.

                                                               i.      We will try to collect as many parent’s phone numbers as they come to pick up their kids so that we have someone to call other than the police when kids refuse to leave or are involved in an incident.

                                                             ii.      Neshia and Shine have found clarification for the After School Zone policies and found there are no official rules for them and that existing library rules are to be followed. They have reached out to see how other branches have gone about enforcing these policies consistently to share the best practices at Pleasantville.

    III.            Suggestions

a.       Shine made a request for better communication with regards to scheduling changes. Drew will email, call, or directly speak with any staff member when making schedule changes going forward.